Live demo with no signup or card. The 7-day trial requires a card and costs $0 today, then $10/mo for one property or $18/mo for unlimited.See a real portfolio

A rental ledger, not another payment platform

Stop managing valuable rentals from texts, folders, and memory.

Keep your bank and tenant workflow exactly as they are. rents.ai puts properties, tenants, payments, expenses, repairs, paperwork, deposits, notes, and renewal dates into one documented record.

Open a real portfolio · no signupPut my rentals in order · 7 days free
  • Live demo: no signup or card
  • No bank connection. Nothing changes for your tenants
  • Trial: 7 days, card required, $0 today
  • Then $10/mo for one or $18/mo for unlimited
app.rents.ai/finances

Rent roll

June 2026

$7,540 of $12,260 collected

Bristol · Unit 1

Marcus Whitfield

Paid

Expected

$1,725

Received

$1,725

Balance

-

Bristol · Unit 2

Priya Natarajan

Paid

Expected

$1,780

Received

$1,780

Balance

-

Cranston · Main House

Alyssa Fontaine

Paid

Expected

$2,395

Received

$2,395

Balance

-

Providence · Unit 1

Devon Carter

Late

Expected

$1,675

Received

$0

Balance

$1,675

Providence · Unit 2

Rosa Delgado

Paid

Expected

$1,640

Received

$1,640

Balance

-

Providence · Unit 3

-

Vacant

Expected

$1,350

Received

$0

Balance

-

Providence · Unit 4

-

Vacant

Expected

$1,695

Received

$0

Balance

-

Expected

$12,260

Received

$7,540

Balance

$1,675

The portfolio ledger

Sample account · June 2026

Portfolio value
$1.74M
3 buildings · 7 units
Monthly NOI
$6,408
income less costs
Occupancy
71%
5 of 7 units
Collected
$7,540
of $9,215 due
Outstanding
$1,675
1 tenant behind
Net income, YTD
$10,893
this calendar year

The public demo opens on this worked portfolio. Walk it before you enter a thing. $10/mo for one property, $18/mo for unlimited.

Free · six questions · no email

Find the weakest link in your rental operation.

Check rent collection, expenses, leases, repairs, deposits, and documents. Get one priority fix you can act on today.

Run the portfolio health check

What gets documented

The record for each rental, from lease date to repair cost.

Every item stays with the property, tenant, transaction, or job it belongs to. Import the records you have by CSV and export them when you need them.

Properties and units

Each building with its units, beds and baths, market rent, active tenant, and vacancies.

Tenants and leases

Lease dates, rent terms, status, payment history, and an on-time payment score for each tenant.

Rent roll and late fees

Expected rent, payments, balances, and late fees computed from each lease's due day and grace period.

Income and expense ledger

One ledger per property, with every transaction dated, categorized, filtered, and ready for its reports.

Maintenance work orders

Kanban jobs move from open to done with the priority, vendor, and final cost kept together.

Linked documents

Attach a lease, policy, invoice, or receipt to the property, tenant, record, or transaction it belongs to.

Security deposits

Track deposit status and itemized deductions, with the returned amount derived from the record.

Append-only tenant notes

Tenant notes stay editable for 15 minutes, then become immutable instead of changing quietly later.

Renewal records

Insurance, property tax, and rental licence dates raise an SMS reminder before they lapse.

Property performance

Per-property P&L, NOI, and cap rate update from the same income and expense record.

CSV import and export

Bring in the records you already have, then export your transactions and reports when you need them.

Loans and valuations

Track debt, equity, appreciation, and cash flow as each property's financing and value change.

01

The 1st of the month

Know who paid before you open a spreadsheet.

Expected rent, money received, and the balance left sit on one row for every unit. The late and partial rows stay visible instead of disappearing inside a list of deposits.

Late status follows the due date and grace period saved with each lease. You can see what happened and decide what to do next without doing the date math again.

Paid, partial, late, and vacant are visible in one rent roll.

app.rents.ai/finances

Rent roll

June 2026

$7,540 of $12,260 collected

Bristol · Unit 1

Marcus Whitfield

Paid

Expected

$1,725

Received

$1,725

Balance

-

Bristol · Unit 2

Priya Natarajan

Paid

Expected

$1,780

Received

$1,780

Balance

-

Cranston · Main House

Alyssa Fontaine

Paid

Expected

$2,395

Received

$2,395

Balance

-

Providence · Unit 1

Devon Carter

Late

Expected

$1,675

Received

$0

Balance

$1,675

Providence · Unit 2

Rosa Delgado

Paid

Expected

$1,640

Received

$1,640

Balance

-

Providence · Unit 3

-

Vacant

Expected

$1,350

Received

$0

Balance

-

Providence · Unit 4

-

Vacant

Expected

$1,695

Received

$0

Balance

-

Expected

$12,260

Received

$7,540

Balance

$1,675

02

The monthly check

See whether each property is making money.

Income and expenses roll into the numbers that answer the question: is this rental actually working? See cash flow over time, then filter down to one property when you need the honest answer.

You get the P&L and cap rate without losing an evening to broken formulas, copied tabs, and the spreadsheet version named final-final.

P&L, NOI, cap rate, and cash flow update from the same ledger.

app.rents.ai/finances

Portfolio

Across all properties

Portfolio value

$1.74M

$907,386 equity

Monthly NOI

$6,408

income less costs

Annual cap rate

4.4%

healthy yield

Total units

7

5 occupied

Occupancy

71%

5 of 7 units

YTD net income

$10,893

this calendar year

Cash flow

IncomeExpenseNOI
0$15k$30kAugSepOctNovDecJanFebMarAprMayJunJul

Trailing 12 months · avg NOI -$1,079/mo

03

Before it expires

Nothing important lapses quietly.

Landlord insurance. The second-half property tax. The city rental license. A lease ending. Enter the date once and it shows up on the dashboard ahead of time, sorted by how soon it's due.

The reminder goes by SMS. Attach the policy or renewal notice to the property record, so the paperwork is already there when you need it.

Set the lead time once, then get the reminder on your phone.

app.rents.ai/dashboard

Renewals

next 90 days

  • Landlord policy renewal

    Insurance · Providence Fourplex

    11d$3,770

  • City rental license

    Rental license · Providence Fourplex

    24d$185

  • Lease end · Unit 1

    Lease · Bristol Duplex

    22d

  • 2nd-half property tax

    Property tax · Cranston Single-Family

    73d$3,980

  • Umbrella policy renewal

    Insurance · Bristol Duplex

    86d$540
04

When work comes up

The repair and the receipt stay with the property.

A tenant texts about a leaking water heater. Track the work order from open to done, with the priority, vendor, and final cost kept together.

Log the expense against the right property and attach the receipt or invoice to the transaction. It stays out of your camera roll, inbox, and shoebox.

Priority, vendor, cost, and paperwork stay in one property trail.

app.rents.ai/maintenance

Maintenance

5 open items

Open

2

Leaking bathtub drain

Providence · Unit 2

High

Water stain on dining-room ceiling

Cranston

Medium

Scheduled

2

Annual boiler service · both units

Bristol

Medium$240

Unit 3 turnover · paint & deep clean

Providence · Unit 3

High$1,450

In progress

1

Re-key Unit 4

Providence · Unit 4

Medium$95

Done

2

Roof section replacement

Providence

Urgent$4,200

Smoke detector swap

Bristol · Unit 1

Low$60

On purpose

Keep control without giving up your bank login.

Your tenants keep paying you the way they already do - Zelle, a check, whatever works - and your bank stays yours: no Plaid, no linked accounts, no new checking account to open. You enter what happened, or import a CSV, so your books say what you know is true - not what a feed guessed. No payment processing means no processing cut, no float games, and no selling your data to lenders. One flat price, every feature.

No bank logins

No Plaid, no handing your credentials to a middleman, no feed that silently breaks in April. You always know where a number came from.

No payment rails

We never touch your rent, so there's no per-payment cut and no holding your money for a few days first.

No add-on pricing

No screening fees, no e-sign upsell, no premium tier. The one price is the whole product.

No tenant portal

Nothing for tenants to download, log into, or ignore. It's your back office, not theirs.

Built by a landlord

I self-manage rentals two time zones away. I built this because my spreadsheets kept dropping things - a late payment here, a renewal there, a receipt somewhere else. It runs my portfolio now, so I can check the month in one sitting instead of piecing it together all weekend.

The 1st → the 5th

The month starts with the rent roll

One screen shows expected, received, and balance for every unit. By the 5th I know who paid, who is short, and who is late without matching deposits to a spreadsheet.

Each month

A bill gets logged once

Recurring bills stay with the right property. I attach the receipt or invoice when I log the expense, and the P&L updates from the same entry. At year end, those records come out tax-ready for my CPA.

Before it is due

Nothing expires quietly

Lease dates, insurance policies, licenses, and property taxes surface before the deadline. The reminder reaches my phone, with the record already in the portal.

No customer quotes on this page yet. When there are, they'll be from real customers, named with permission - not written by us.

Your first ten minutes

See what needs attention, then get on with your day.

The public demo proves the workflow first. The 7-day trial then lets you replace the sample with your own property. A card is required, with $0 due today.

  1. 01

    Open the public demo

    No signup and no card. Start inside a read-only $1.74M portfolio with 7 units, a worked rent roll, upcoming renewals, and a live cash-flow chart.

  2. 02

    Add your property, or import the CSV

    Type in the building, units, and leases, or bring the income and expenses your spreadsheet already exports. Nothing gets dropped on the way in.

  3. 03

    Do one monthly check

    Check the rent roll, log what changed, and scan the next deadlines. The job stays small because every update lands with the property it belongs to.

See a real portfolioStart 7-day trial
  • Live demo: no signup or card
  • No bank connection. Nothing changes for your tenants
  • Trial: 7 days, card required, $0 today
  • Then $10/mo for one or $18/mo for unlimited

Landlord decision library

Start with the decision in front of you.

Worked answers for the records, repairs, leases, and financing choices that are easiest to get wrong in a small portfolio.

Browse every guide

Simple pricing

$10 /mo for one property

$18/mo for unlimited.

The live demo shows the complete property workflow before signup. The7-day trial requires a card, with $0 due today. Stripe then bills $10/month for one property or $18/month for unlimited properties unless you cancel first. Every feature is on both plans.

See a real portfolioStart 7-day trialSee what's included
  • Live demo: no signup or card
  • No bank connection. Nothing changes for your tenants
  • Trial: 7 days, card required, $0 today
  • Then $10/mo for one or $18/mo for unlimited

Questions

The things landlords actually ask.

  • Is my data safe?

    Your portfolio is yours alone - every account is isolated, nothing is shared or sold. Documents live in a private, versioned store, and your data exports to CSV whenever you want. The security page has the specifics.

  • Do I have to link my bank account?

    No - there's no bank linking in the product at all. No Plaid, no credentials handed to a middleman, no feed that breaks the week you need it. You enter transactions yourself or import a CSV, so the ledger reflects what you know happened.

  • Can I bring my spreadsheet in?

    Yes. Import income and expenses from a CSV - the kind your spreadsheet already exports. Unknown categories map to a catch-all you can re-file later, so nothing gets dropped on the way in.

  • How much does it cost?

    The public demo needs no signup or card. The 7-day trial requires a card, with $0 due today. Stripe bills $10/month for one property or $18/month for unlimited properties when the trial ends unless you cancel first. Every feature is on both plans.

  • Do my tenants need accounts?

    No, and that's deliberate. rents.ai is your books, not a tenant portal. Your tenants keep paying you the way they already do - there's no login for them to ignore and no app for them to install.

  • Can I export my data?

    Yes. Export all transactions to CSV on any day, for any reason. The file includes the date, property, type, category, amount, and description.

  • Can I see whether one property is profitable?

    Yes. Filter the finances to one property to see its income, expenses, P&L, cash flow, and cap rate without rebuilding a separate spreadsheet.

  • What if I sell a property or want to quit?

    Export everything to CSV and cancel in one click. No retention call, no export fee, no holding your records hostage. You leave with the same books you'd have kept in a spreadsheet.

  • Who built this?

    A self-managing landlord who runs his own out-of-state rentals on it. It exists because spreadsheets kept dropping things. There's more in who built this.

No signup, no card

Give it ten minutes. Keep your Sunday.

Open the worked $1.74M portfolio. Check who paid, spot what is due, and see what each property earns before you start your own.

See a real portfolioStart 7-day trial

7-day trial · card required · $0 today · then $10/mo for one property or $18/mo for unlimited